§ 9.2. SERVICE PLAN APPLICATION STEPS AND REQUIREMENTS

9.2.1.   Application Submittal

Any person proposing the organization of a special district which includes property in the unincorporated County shall submit a service plan to the BoCC and obtain approval of the draft service plan from the BoCC prior to filing a petition for the organization of the special district in district court in accordance with the requirements of this Chapter (C.R.S. § 32-1-202).

9.2.2.   Pre-Submission Requirements (Early Assistance)

(A)

Materials to be Submitted. The applicant shall submit the required copies of a letter of intent and all materials to the PCD including such other information as necessary to adequately describe the proposed service plan.

(B)

Initial Review of Submitted Materials. The letter of intent and information submitted are circulated to the Clerk to the Board, OCA, and any involved county departments for initial review and comment. Issues or comments identified in the initial review shall be addressed and included in the draft service plan.

9.2.3.   Draft Service Plan

(A)

Materials to Be Submitted. The applicant shall submit the required copies of the materials identified in the Procedures Manual to the PCD, along with any required fee as identified in the fee schedule. The applicant shall provide a copy to the Clerk to the BoCC pursuant to C.R.S., § 32-1-202(1).

(B)

Review of Draft Service Plan. To the extent time allows prior to the hearing, the PCD Director shall, at his/her discretion, refer information concerning the draft service plan to interested governmental units and any other relevant review agencies.

(C)

Schedule Hearing. The PCD will coordinate the scheduling of the Planning Commission hearing and the BoCC hearing with the Clerk to the BoCC.

(D)

State Reporting. The Clerk to the BoCC is responsible for any State reporting requirements regarding the filing of the draft service plan.

(E)

Staff Report and Comments. The PCD is responsible for providing to the Planning Commission and BoCC any staff reports and written comments regarding the draft service plan.

(F)

Planning Commission Review of Draft Service Plan. The following review procedure has been adopted pursuant to the procedure outlined in C.R.S. § 30-28-112, and required by C.R.S. § 32-1-202(1):

(1)

Public Hearing. The Planning Commission shall consider the draft service plan or any major amendment to a service plan at a public hearing. The applicant for the draft service plan shall receive prior notice of the hearing. The applicant shall comply with applicable public hearing notice requirements in C.R.S. § 32-1-204.

(2)

Planning Commission Recommendation. The Planning Commission shall review the draft service plan and make a written recommendation in the form of a resolution on the draft service plan to the BoCC. The action by the Planning Commission may be in the form of recommending approval, disapproval, or approval with conditions. The Planning Commission shall make its recommendation within 30 days following the submission of the draft service plan with the Clerk and Recorder. The Planning Commission also may continue the hearing to a set date and time to resolve any outstanding issues, but shall not continue the hearing beyond the established recommendation deadline without the consent of the applicant. The applicant ^' s consent to the continuance shall relieve the Planning Commission from having to make their recommendation within 30 days following submission of the draft service plan with the Clerk and Recorder.

(G)

BoCC Review of and Action on Service Plan. The following review procedure has been adopted pursuant to the procedure required by C.R.S. § 32-1-202 and C.R.S. § 32-1-204:

(1)

Set Hearing Date. At the next regular meeting of the BoCC which is held at least 10 days after the final Planning Commission action on the draft service plan, the BoCC shall set a date within 30 days for a public hearing on the draft service plan.

(2)

Notice to Colorado Division of Local Government. The Clerk to the BoCC shall provide written notice of the date, time, and location of the public hearing to the Colorado Division of Local Government.

(3)

Notice to Applicant. The BoCC shall provide written notice of the date, time, and location of the public hearing to the applicant for the special district and to the governing body of any existing municipality or special district which has levied an ad valorem tax within the preceding tax year and which has boundaries within a radius of 3 miles of the proposed special district boundaries. The governmental units noticed shall be interested parties in the public hearing process.

(4)

Published Notice. The BoCC shall publish notice of the public hearing in a newspaper of general circulation in the County, the first publication of which shall be at least 20 days prior to the public hearing date. The publication shall constitute constructive notice to the residents and property owners within the boundaries of the proposed special district. The residents and property owners within the boundaries of the proposed special district shall be interested parties at the public hearing.

The published newspaper notice shall contain the following information:

• The date, time, location, and purpose of the hearing;

• A general description of the land contained within the boundaries of the proposed special district; and

• Information outlining the methods and procedures concerning the filing of a petition for exclusion of territory from the proposed district.

(5)

Property Owner Notification. Not more than 30 days nor less than 20 days prior to the public hearing, the applicant for the special district shall send letter notification of the hearing to the property owners within the boundaries of the proposed special district, all as further required by C.R.S. § 32-1-204(1.5). The written notification shall indicate that this is a notice of a hearing for the organization of a special district and shall indicate the date, time, location, and purpose of the hearing, a reference to the type of special district and any other requirements of the statute, and shall include a complete return address, and shall include a point of contact for the applicant and stipulate that written requests for exclusion be directed to the Clerk to the BoCC.

(6)

Joint Hearing. If the boundaries of the proposed special district include territory within the County and another County or counties, the BoCC of each of the respective counties, at their discretion, may hold a joint hearing on the proposed special district in accordance with the procedural requirements applicable to BoCC hearings on draft service plans (C.R.S. § 32-1-205(1), referencing the hearing requirements of § 32-1-204).

(7)

Required Public Hearing Procedures. The hearing held by the BoCC shall be open to the public, and a record of the proceedings shall be made. Interested parties at the hearing shall be the following:

• The governing bodies of any existing municipality or special district which has levied an ad valorem tax within the preceding tax year and which has boundaries within a radius of 3 miles of the proposed special district; and

• The residents and property owners within the boundaries of the proposed special district.

All interested parties shall be afforded an opportunity to be heard under the rules of procedure as may be established by the BoCC. Any testimony or evidence which in the BoCC's determination is relevant to the organization of the special district shall be considered.

(8)

Exclusions of Property from Proposed District.  

(a)

Requesting Exclusion from the Special District. Any person owning property within the boundaries of the proposed special district who requests that their property be excluded from the special district prior to approval of the draft service plan shall submit the request to the Clerk to the BoCC no later than 10 days prior to the BoCC ^' s public hearing on the draft service plan, but the BoCC shall not be limited in their action with respect to exclusion of territory based upon such request.

(b)

Consideration of Requests for Exclusion. The BoCC may exclude certain properties from within the proposed boundaries of the special district prior to approval of the draft service plan, and shall consider those requests for exclusion of property filed in accordance with C.R.S. § 32-1-203. The PCD shall provide an analysis of any requests for exclusion of property, which may be used as a basis for BoCC action pursuant to individual request for exclusion.

The applicant for the special district shall have the burden of proving that the exclusion of any property requested to be excluded is not in the best interests of the proposed special district.

The BoCC shall act on all requests for exclusion before they take final action issuing a resolution of approval for the special district.

(9)

BoCC Authority to Act on Service Plan. The findings of the BoCC on the draft service plan shall be based solely upon the draft service plan and the evidence or recommendations presented at the BoCC ^' s public hearing by the applicant for the special district, the Planning Commission, and any interested party.

The BoCC has the following authority in the review of any proposed draft service plan:

• To approve the draft service plan as submitted without condition or modification.

• To disapprove the draft service plan as submitted.

• To conditionally approve the draft service plan subject to the submission of additional information relating to, or the modification of, the draft service plan. The BoCC may exercise this power of conditional approval if they have satisfactory evidence, based on the public hearing, that the draft service plan does not comply with the required criteria for approval (C.R.S. § 32-1- 203(2)) . The BoCC ^' s final approval shall then be contingent upon the applicant modifying the draft service plan to include the changes, or providing the additional information, as the BoCC shall specifically state in their findings on the draft service plan. If the BoCC requires changes, modifications or additional information to the draft service plan before approval, the hearing will be continued until the changes, modifications, or additional information requirements are satisfied and incorporated into the draft service plan. Unless the continuation is to a date and time specific as announced at the hearing, re-notification of interested parties and parties requesting exclusion is required.

(10)

Notice Concerning Decision. Within 20 days following BoCC action on the draft service plan, the BoCC shall advise the applicant for the proposed special district in writing of the BoCC action on the draft service plan.

(11)

Recording the BoCC Action.  

(a)

Approval. If the draft service plan is approved as submitted, a resolution of approval shall be issued to the proponent incorporating the findings of the BoCC.

(b)

Disapproval. If the draft service plan is disapproved as submitted, the specific detailed reasons for the disapproval shall be set forth in writing.

(c)

Conditional Approval. If the draft service plan is conditionally approved, the BoCC shall set forth in writing the conditions, changes or modifications to be made in, or the additional information relating to, the draft service plan, together with the reasons for the changes, modifications, or additional information. Upon incorporation of the specified conditions, changes, modifications, or additional information into the draft service plan (applicant shall provide 4 copies of the revised draft service plan to the PCD and shall provide a copy to the Clerk and Recorder) the BoCC shall issue a resolution of approval to the proponent of the special district.

(H)

Criteria for Approval of Draft Service Plan.  

(1)

Territory Which District May Cover. A special district may be entirely within or entirely without, or partly within and partly without, one or more municipalities or counties, and may consist of noncontiguous tracts or parcels of property (C.R.S. § 32-1-107(1)).

(2)

Limitations on Approval of a Service Plan. No special district may be organized wholly or partly within an existing special district providing the same service (C.R.S. § 32-1-107(2) and § 32-1-202(2.1)). Nothing in this provision, however, shall prevent a special district providing different services from organizing wholly or partly within an existing special district.

(3)

Petition Filed. No draft service plan shall be approved if a petition objecting to the draft service plan and signed by the owners of taxable real and personal property, which equals more than 50 percent of the total valuation for assessment of all taxable real and personal property to be included in the proposed special district, is filed with the BoCC no later than 10 days prior to the BoCC ^' s public hearing on the draft service plan, unless such property has been excluded by the BoCC (C.R.S. § 32-1-203(3.5)).

(I)

Mandatory Criteria for Disapproval. The BoCC shall disapprove the draft service plan unless evidence satisfactory to it of each of the following is presented or, in the BoCC ^' s discretion, the BoCC conditionally approves the draft service plan to cause compliance with these criteria (C.R.S. § 32-1-203(2)):

• There is sufficient existing and projected need for organized service in the area to be served by the proposed special district;

• The existing service in the area to be served by the proposed special district is inadequate for present and projected needs;

• The proposed special district is capable of providing economical and sufficient service to the area within its proposed boundaries;

• The area to be included in the proposed special district has, or will have, the financial ability to discharge the proposed indebtedness on a reasonable basis.

(J)

Discretionary Criteria for Disapproval. The BoCC may disapprove the draft service plan if evidence of the following, at the BoCC ^' s discretion, is not presented (C.R.S. § 32-1-203(2.5)):

• Adequate service is not, or will not be, available to the area through the County or other existing municipal or quasi-municipal corporations, including existing special districts, within a reasonable time and on a comparable basis;

• The facility and service standards of the proposed special district are compatible with the facility and service standards of each County within which the proposed special district is to be located and each municipality which is an interested party as defined in C.R.S. § 32-1-204 and this Code;

• The proposal is in substantial compliance with the El Paso County Master Plan;

• The proposal is in compliance with any duly adopted County regional, or State long-range water quality management plan for the area; or

• The creation of the proposed special district will be in the best interests of the area proposed to be served.

(K)

Filing of Approved Service Plan. The approved service plan shall be filed as part of the petition for the organization of the special district in district court in accordance with State Statute. The approved service plan shall be considered the final service plan when an order is entered by the district court declaring the special district organized.